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Operations Assistant

Please Note: The application deadline for this job has now passed.

Job Introduction

Based in the central operations team and reporting into the Operations Director, this role is to support the The Story Lab Studio team in all Financial & Legal departmental requirements and relevant operational tasks. The ideal candidate will have previous finance or operations experience and and will be proactive and diligent supporting the improvement of processes for the fast-paced studio team

Role Responsibility

Support the Operations Director to help design, set up and maintain departmental financial and legal processes, including:

  • Production cost reconciliations of job accounts and production budgets
  • Create and manage the invoice overview status sheet
  • Setups:  new suppliers and finance Job code
  • Management of supplier payments – request and monitor
  • Creature and issue purchase orders for all resources booked
  • Matching up the purchase orders with invoices received
  • Matching up courier logs with invoices and feed onto producers for budget.
  • Reconcile of production budgets with invoices coming in. Then report these figures into the Production Director so these can be added into the budgets and for departmental reporting
  • Be responsible for all petty cash reconciliations
  • Reconcile department credit cards

The Ideal Candidate

  • Enthusiastic
  • Good attention to detail
  • Collaborative
  • Innovative and creative thinking
  • Entrepreneurial
  • Good knowledge of MS Excel, MS Word, and MS Powerpoint

Package Description

We offer everything you would expect a global corporation to provide including competitive pension plans, income protection, life assurance, critical illness cover and season ticket loan. We are committed to creating a great environment for all of our employees. As well as the little perks such as team days out, kitchens stocked with free fruit, teas and coffee in the office, we strongly support a work-life balance and encourage agile working across the business. Our working parents are eligible for up to 20 weeks paid leave, including dads and co-parents and we also offer lifestyle benefits such as corporate-rate gym membership, childcare vouchers and Corporate Social Responsibility (CSR) days to use working for charitable causes each year. You always get your birthday off and we have a great holiday allowance scheme allowing you to buy or sell holiday too!

About the Company

Dentsu Aegis Network is Innovating the Way Brands are Built for its clients through its best-in-class expertise and capabilities in media, digital and creative communications services.
With consumers more connected, through a range of devices, than ever before, the era of media convergence is presenting many opportunities as well as a new, complex media eco-system. From identifying who the consumers are, to how they make their decisions. 

Dentsu Aegis Network is made up of nine global network brands - Carat, Dentsu, Dentsu media, iProspect, Isobar, mcgarrybowen, MKTG, Posterscope and Vizeum and supported by its specialist/multi-market brands. Dentsu Aegis Network is Innovating the Way Brands Are Built for its clients through its best-in-class expertise and capabilities in media, digital and creative communications services. Offering a distinctive and innovative range of products and services, Dentsu Aegis Network is headquartered in London and operates in 145 countries worldwide with over 30,000 dedicated specialists. 

We value the strength diversity brings to our business and are working hard to build a more inclusive workplace through partnerships with Stonewall, Business Disability Forum and Business in the Community’s race and gender equality campaigns. We are happy to discuss all flexible and agile approaches to working for all our roles – we can’t promise we will be able to offer you everything you want or need but we do promise to discuss it with you openly and honestly.

If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with the recruiter who contacts you. 

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